This is part 2 of a 5 part series on Order and Payment Processing in Magento.
The first step in processing an order is to ensure that it has been paid for, which means that it needs an invoice.
With a payment method like PayPal or a credit card gateway in authorize and capture mode, an invoice for all items in the order is created automatically and you don’t have to do anything for this step.
With a credit card gateway in authorize only mode, you do need to create the invoices manually. When you create an invoice in Magento, the customer’s credit card will be automatically charged for the amount of the invoice.
You can create partial invoices, which will usually go along with partial shipments and items being invoiced only when they are ready to be shipped. When creating an invoice, in the “Items to Invoice” section there is a text box for “Qty to Invoice” for each item in the order. You can adjust the contents of this box and then click the “Update Qty’s” button (which will become active only after you’ve made changes). You can create as many separate invoices as there are total items in the order.
Note that invoice notifications are not automatically emailed to the customer. In order to send a notification you’ll have to check the “Email Copy of Invoice” checkbox right above the “Submit Invoice” button.
If you’re looking for Magento Services, give us a call!