Today is World Backup Day! You know that your work is important – too important to leave in just one place. The risk of losing work is real, and potential for the time you’ll spend trying to recover lost work hurts even more to think about.
We just shuddered.
To prevent potential backup disaster, here are Inverse Paradox’s top five tips for backing up your files:
1. Save To Multiple Places
Make sure you have copies stored in at least 3 different places. Yeah, we said 3. And one of those should be in a secure offsite location. Your backups can be just as susceptible to damage as your original files, so the more copies you can make, the better.
But where should I back up my work? How about your computer’s hard drive, an external hard drive or USB flash drive, and a cloud-based service like Google Drive or Dropbox.
2. Schedule Time To Backup
Think of how many files you typically work with in a single day. How about a week? These are all files that need to be backed up periodically. The more files you have and the more backups you make, the more time it will take to copy them over. Set aside room in your schedule to transfer your files, or you’ll probably put it off until it’s too late.
3. Name Your Files Clearly And Consistently
Backups aside, it’s always good to have a specific organizational structure when it comes to your files. As time passes and we begin to work on other projects, business or personal, the details of past projects begin to fade. If you find yourself needing to return to a set of folders you created a year ago, will you be able to locate the specific files you need based on names alone?
Consistent naming will come in handy when you transfer files to your backup locations. You’ll know which files need to be updated with new versions, and which haven’t been touched since the last backup.
4. Backup EVERYTHING!
If you have it on your computer or device: Back. It. Up. There’s no sense in being frugal with your digital memory! External hard drives are not as pricey as they used to be – you can find a 1TB hard drive for $50 to $60. Better to have it and not need it, they say.
5. Start Now
As in…now. What are you waiting for?